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Howard L. Hawks building exterior
Building Maps and Reservations Maps | Hours | Reservations

Howard L. Hawks Hall

The College of Business partners with individuals and groups to provide meeting and event space, including assisting with the planning and coordination of these meetings and events and is committed to providing a quality customer experience for every event. The policies and procedures are intended to streamline the event planning process, create consistent event experiences, create efficiencies to help maximize space usage and maintain the integrity of the facilities.

The Howard L. Hawks Hall cannot be utilized for any activity resulting in financial gain for the client, except for charitable fundraisers or other events approved in advance. Additionally, the building will not be available for weddings, wedding receptions, showers or similar personal events.

The building and event reservation services are available based on college resources, and policies may be modified or amended at any time.

Hours of Operation

Monday through Friday (closed to public on weekends)
Business Hours 8 a.m.-5 p.m.
Building Hours 6:30 a.m.-10 p.m.
Classroom Access 6:30 a.m.-11 p.m.
Team Breakout Rooms 6:30 a.m.-1 a.m.

Extended hours may be posted during the course of the academic year. Actively enrolled current College of Business students and students currently taking College of Business courses, faculty and staff will have NCard access to the building 24/7.

Reservations and Fee Schedule

Any university RSO, department or unit may reserve space for meetings and events at no room charge. Room rates are divided into two flat fee time periods: events lasting between zero to four hours and events lasting more than four hours. Room rates listed include event equipment supplied by the college. It does not include event items not provided by the college (see list in reservation system), dedicated staff labor during an event, catering charges and other special event charges listed below.

Affiliate Group
0-4 hours
Affiliate Group
4+ hours
Non-University Group
0-4 hours
Non-University Group
4+ hours
Cluster and Tiered Classrooms $50 $100 $100 $200
Atrium $400 $800 $800 $1600
Auditorium A - (No Food Allowed in Auditorium) $250 $500 $500 $1000
Auditorium B - (No Food Allowed in Auditorium) $200 $400 $400 $800
Seminar Rooms $50 $100 $100 $200
CoB 143 $50 $100 $100 $200
CoB 306 $50 $100 $100 $200
CoB 310 $50 $100 $100 $200
Dean's Cube - (Includes board room, terrace and catering kitchen) $1500 $2500 $2500 $5000

Additional Charges and Fees

Late Cancellation: 50% of the Non-University room rate for each
No Show: 75% of the Non-University room rate for each
Late Bookings: 50% of the Non-University room rate for each
Special Opening: $250 0-5 hours/$50 each additional hour
Extended Building Hours: $50 per hour
Additional Prep Time: $150 (when available)
Excessive Cleaning/Room Reset Charge: $25 per hour/$50 minimum
Dedicated Event Support Staffing: $75 per hour per person
Damaged/Stolen Items Various: Direct replacement cost
Violation of Exclusive Catering or College of Business Policies: $200 minimum

Price Adjustments
The College of Business reserves the right to adjust the quoted rental prices at its building until a reservation agreement has been completed. For events booked one year in advance, the sole catering vendor may adjust prices until a final event summary document has been approved. Such adjustments will not be more than 20% of the original quoted/contracted prices.

Deposits

All affiliates and non-university groups will be charged a non-refundable deposit of 50% of room charges to confirm the reservation. The deposit will be applied as a credit toward the final charges of the event. All reservations with invoices totaling less than $100 must be paid in full in order to confirm the reservation.

Cancellation and No Show

The College of Business has implemented a cancellation policy and no show policy for all groups reserving space. Failure to show for a meeting or event, hold rooms that are not used or cancel with short notice (see cancellation policy below) can create complications for college staff setting up rooms unnecessarily and also denies other groups the opportunity to utilize event rooms.

Cancellation - Single Meeting Rooms
Reservations involving a single room must be canceled by 12 p.m. the business day prior to the scheduled meeting. If the meeting or event falls on Sunday or Monday, the cancellation must be made by 12 p.m. on Friday. Failure to cancel a meeting will result in the charge of 50% of the non-university rate of the room. Cancellation notification must be submitted in writing to the building manager or external relations director.

Cancellation - Multiple Meeting Rooms
Reservations that require multiple rooms on the same date or multiple days must be canceled by 12 p.m., 10 business days prior to the event date. The entire reservation, or any rooms that will not be utilized, must be canceled 10 business days prior to the event date to avoid penalty. Failure to cancel any unneeded rooms, or the entire reservation, will result in the charge of 50% of the non-university rate for canceled/unused room. Cancellation notification must be submitted in writing to the building manager or external relations director.

No Show
Groups failing to show up or use all spaces for reservations with multiple spaces will be assessed a charge of 100% of the non-university rate for each room. Any RSO with a record of three no shows will no longer be allowed to make room reservations.

Interruption or Termination of Event
The College of Business reserves the right to cancel, interrupt or terminate any event in the interest of weather related emergency, public safety, noncompliance with university policies, or if the event can be viewed as inappropriate or not consistent with the mission of the college.

Event Management System

Howard L. Hawks Hall Building Policies